Loan Periods


Standard loan periods for items from the New York Library circulating collection are:

• MA Students: 2 weeks
• Faculty/Staff: 4 weeks

In order to provide access to library materials for as many patrons as possible, the Library reserves the right to recall an item from any patron after the minimum loan, or immediately if the item is needed for Course Reserve.

Special Loan Periods

Videos (DVDs): 3 days

Checkout Limits

Standard checkout limits for items from the New York Library circulating collection are:

• MA Students: 6 books and 6 DVDs
• Faculty/Staff: 12 items


Patrons may renew items 3 times. Books requested by other patrons will not be renewed. Books past due or due may not be renewed. Ways to Renew:
Online: Library Account

In person: Visit the circulation desk.
By email:


Materials borrowed may be returned in the book drop slot at the library's circulation desk or handed to library staff at the circulation desk.

The library does not have any drop boxes where materials may be returned when the library is not open. View hours for the library.

Reserved Items and Recalls

Sotheby's students, faculty, and staff may recall an item that is checked out to another patron by placing a reservation on it. Items may be reserved by going to the online catalog, searching for the item that is needed, and clicking the Reserve button on the record page. The patron who has the recalled item will be notified to return it after they have had it in their possession for a minimum of two weeks or the remainder of their loan period (whichever is shorter), regardless of the patron's standard loan period. Reserved titles will be held for students for up to one week and then returned to the stacks.

Recalled items cannot be renewed by the person from whom they are recalled. Patrons who receive a recall notice must return the item to the library's circulation desk by the adjusted due date to maintain borrowing privileges. Items needed for course reserve will be recalled by library staff.

Consequences for lost and overdue books

• The library does not impose fines but students will have their borrowing rights suspended if they have items that are more than two weeks overdue.

• Overdue reminders are sent to Sotheby's Institute email addresses for MA/PGDip students as a courtesy.

• The librarian will follow up with students who have received a third overdue notice with an individual email and letter.

• Students will be charged the replacement cost for books they have lost.

• Receipt of graduation diplomas may be delayed for students with items that are still outstanding.